Payroll & HR Administration Specialist

We are looking for a proactive and detail-oriented Payroll & HR Administration Specialist to join our client's team. This role will play a key part in supporting the Payroll & Benefits Manager, handling a variety of payroll and HR administration tasks. You will manage payroll processes, benefits administration, and support HR projects, ensuring smooth operations within the HR and Payroll functions.

Key Responsibilities:

Payroll Processing:

• Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers).


• Manage team member benefits on the Flexible Benefits platform.


• Gather and send payroll information to the outsourced payroll company for Ireland.


• Process various payroll elements such as overtime, annual leave, and sickness.


• Manage the payroll inbox and respond to payroll and benefit queries.


• Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform).


• Maintain process notes for payroll and benefits administration.

HR Administration:

• Issue employment contracts and supplementary information for new starters.


• Track and chase reference checks for new starters.


• Prepare change letters and references.


• Manage the administration of starters and leavers, coordinating with IT and other teams.


• Ensure the integrity of team member life cycle documentation and process.


• Maintain team member listings and e-files with an ongoing right to work checks.


• Support during audits with the Payroll & Benefits Manager and Head of Compensation & Benefits.


• Manage team member life events gifting (maternity, paternity, and adoption).


• Identify opportunities to streamline processes and drive automation.


• Support Finance with PSA submissions to HMRC.


• Raise purchase orders for supplier invoices.


• Participate in relevant HR projects and initiatives.


• Undertake any other reasonable ad hoc duties as required.

Requirements for the Role:

Experience:

• Payroll administration experience, ideally in the retail or a similar sector.


• Proven track record of managing multiple projects independently.


• Strong analytically skills with proficiency in Excel and reporting tools.


• Experience with Success Factors, ADP, or similar HRIS and payroll systems.


• Experience working with outsourced payroll providers is a plus.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.